Tax reports

When using the Advantage service Taxamo provides the necessary tax reports to help you to file your tax return. The tax reports are easily accessed via the Taxamo dashboard.

For each country, Taxamo creates 2 types of tax reports, a Settlement Report and a Detailed Settlement Report.

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Note

For EU businesses, Taxamo also creates a VIES (EC sales list) and a domestic report.

Settlement Report

This tax report shows the consolidated completed sales for the reporting period. By default, the report will be created for the next reporting period but there are several filtering options.

The filter headers are described in the following table:

Filter Header

Description

Period

Depending on the country report this will be monthly, bi-monthly or quarterly.

Year, Quarter or Months

Chose the tax reporting period you are looking for.

Apply Refund to

This filter allows you to decide how you apply a refund to the tax report. These options are to apply the refund to the Refund date or apply them to the Transaction order date.

Each settlement report contents the following fields

Field

Description

Country

The tax country

Tax rate

The rate applicable in the tax country/state. Note there may be multiple tax rates within a country. Each of these will be shown as an individual line item.

Amount

The sale amount (pre-tax).

Refunded amount

The refund amount (pre-tax).

Final amount

The net amount (sales minus refunds).

Tax amount

The total tax amount on sales.

Refunded tax amount

The total tax amount on refunds.

Collected tax

The total sum of the tax applied on transactions (sales minus refunds).

Calculated tax

As per the collected tax with tax authority specific rounding applied.

Detailed Settlement Report

To access the detailed settlement report, click Detailed settlement report on the Settlement report tab.

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The detailed settlement report is a report for each transaction for the reporting period, this report can be used for reconciliation or may be requested by the tax agent before filing the tax return.

There are a number of additional fields in this report over the settlement report. For more information, see Detailed settlement report fields.

Downloading a Report

Tax reports are available in 2 formats, CSV and XML format:

  • To download the data contained in the settlement report on the screen in CSV format, click Download CSV Report.
  • To download the data contained in the settlement report on the screen in XML format, click Download generic settlement XML file for further processing.

These options are shown in the following figure:

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Refund Reports

To access the refund report section, go to the Refunds in the Merchant Portal.

There are now two options under Refunds: Summary and Detailed report. Refunds reports are exported in .csv file format.

Vertex provides a refund report which includes a summary of all refunds for any of the tax regions which you have enabled in your account. This report provides a list of all refunds made. The report includes the following information:

  • Date of the refund(s)
  • Order date
  • Tax country
  • Refund tax amount
  • Total refund amount
  • Refund currency
  • Transaction key
  • Reason for the refund
  • Transaction external unique ID

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